Article I - Name
As chartered by the Board of Directors of the National Association of Teachers of Singing, and subject to its by-laws, the name of this organization is The Greater Houston Chapter of the National Association of Teachers of Singing, Inc.
Article II - Purpose and Code of Ethics
The Greater Houston Chapter of NATS adopts fully the stated purposes of the National Association, which are:
- To establish and maintain the highest possible standards of ethical principles and practices in the profession of teaching singing and the vocal art;
- To establish and maintain the highest possible standards of competence in said teaching profession,
- To encourage and conduct research,
- To disseminate information to the profession at large and
- To stimulate effective co-operation among vocal teachers for their mutual welfare and advancement.
The Greater Houston Chapter of NATS, as an organization, subscribes without reservation to the Code of Ethics, adherence to which is one of the conditions of individual membership in the nation organization.
Article III - Membership
All teachers of singing who have been accepted by the National Association into full, affiliate, or emeritus membership, and who reside in the geographical area (100 mile radius of Houston) in which the Greater Houston Chapter has been chartered or otherwise encouraged to serve, are immediately eligible for membership in the chapter. No such member shall be refused membership in the Greater Houston Chapter; however, such chapter member is not obligated on the part of the individual. Chapter membership will be terminated when a member resigns, or is dropped from membership in the national organization (see also Article VII).
Article IV - Officers
Chapter officers shall consist of a President, Vice President for Workshops, two Vice Presidents for Auditions (one for Classical and one for Musical Theatre Auditions), two Vice Presidents for College Vocal Music Fair, Secretary, Treasurer, and Past-president Ex-Officio. With the exception of Treasurer, no officer shall serve consecutively for more than two terms.
- The President shall preside at all meetings of the Chapter, including e-meetings, present such matters as may properly come before the Board, set the agenda for meetings, and oversee all the Chapter activities. The President shall be responsible for reporting to the Regional Governor, hold a position on the Texoma Board of Control, and is responsible for selection of Ad Hoc Committee Chairs.
- The Ex-Officio President shall assist the President in his/her duties, preside at meetings when the President is absent, select the nomination chair (who will then select the nomination committee), and advises on the election process.
- The Secretary shall keep accurate minutes of all meetings (including e-meetings) and conduct necessary correspondence, including communications from the President and Vice Presidents to the membership. The Secretary shall be responsible only for the distribution of material related to workshops, auditions and College Vocal Music Fair, not for creating it. The Secretary shall have the current list of members to whom correspondence shall be sent, and will preside at meetings when the President and Past President are absent.
- The Treasurer shall keep an accurate account of all finances of the Chapter, receive payment of dues, send statements of unpaid dues to members, notify delinquent members that they have been dropped from membership, and pay all approved bills of the Chapter. A written statement of the Chapter's finances shall be presented once a year. The Treasurer will preside at meetings when the President, Past President, and Secretary are absent.
- The Vice-President for Workshops shall be responsible for workshops (including contracting clinician, transportation, accommodations, arrangements, and publicity) as well as presenting the proposed budget for each workshop to the Executive Board, who then votes to approve the expenditures.
- The Vice-Presidents for Auditions shall be responsible for the Chapter's student auditions, including all aspects of the auditions which may be delegated in whatever manner the officers see fit (including, but not limited to, audition announcements, scheduling, monitors, name tags, judging forms, winners certificates, and office personnel for tabulations of scores). The Vice-President for Classical Auditions and the Vice-Presidents for Musical Theatre Auditions will be the final authority for all aspects pertaining to his/her respective event, including the activities of ad hoc committees involved in the event. When the VP of Auditions is elected for the new term, he/she will shadow the current VP for the Spring Auditions prior to his/her term.
- The Vice-Presidents of College Vocal Music Fair are responsible for all details that comprise this Fall Event. This includes advertising for all area high school students (such as through choral programs in schools), securing college participants, organizing the panel discussion, and securing a location for the event.
- The Membership Liaison shall be responsible for initial email contact to new and renewing members to welcome them to the Chapter. The Membership Liaison shall also provide a bridge to useful information to members by being the contact for members and go-between for the board. This office will direct members and renewing members to the pertinent information they need by being up-to-date and aware of where information is and where to get it. He/she will keep records of new members and renewing members on Google docs spreadsheet, as well as keeping the website information updated monthly. The Membership Liaison will maintain the GHNATS Facebook page, posting updated information and dates when necessary.
- Ad hoc committees and respective chairpersons may be appointed by the President to serve in such temporary capacities as occasion may demand.
Ad Hoc Committee Duties
• Chair for Outside Judges Selection shall be responsible for selecting and securing judges and arranging travel and hotel accommodations, as well as presenting the proposed expenses to the Board, who then votes to approve the expenditures.
• Chair for Winners Recital shall be responsible for contacting winners, creating and printing the program, and engaging the recital hall.
• Chair for Social Events shall plan and conduct all social events related to meetings and special events, including planning refreshments, menus, and engaging caterers.
- Any officer, whether elected or appointed, shall cease to hold office upon termination of his membership in the National Association. Any elected officer may be removed from office, upon due cause, by two-thirds vote of the Chapter membership.
Article V - Meetings
There shall be at least two meetings of the chapter each year. Announcements of meetings with proposed agenda and program shall be mailed to the members at least 21 days prior to the meeting. Chapter meetings shall be held at times and places, most convenient to the largest number of members. Meetings may be called by the President or by any responsible segment of the membership, provided in the latter instance that chapter officers and the remainder of the membership are notified at least 21 days in advanced of such meeting.
Article VI - Election and Quorum
At the Spring/Summer meeting of the chapter, in even-numbered years, elections shall be held. A nominating committee appointed by the president, shall provide a slate of nominees for the offices, named above. The meeting at which an election is to take place shall be announced as such to all members of the chapter, at least 21 days in advanced of the meeting date, and the slate of nominees will be given in writing. Officers, elected from the slate of nominees or from the floor shall take office at once, serving for two years scheduled. A quorum shall consist of one-third the membership. At any regular meeting, each member in good standing shall be entitled to vote in person of by written proxy upon any motion or question properly brought before the membership.
Article VII - Dues and Assessments
The annual Chapter dues are $30.00 and are payable with the National dues. New members shall be assessed the full amount of the dues at the time they join the local chapter.
Article VIII - Program and Procedures
The program of the Chapter properly may include social, promotional, professional and educational activities at the discretion of its officers and members, so long as such activities are consistent with the purposes and code of ethics, as stated in Article II.
Article IX - Amendment
With the exception of Articles I, II & III, which may not be amended or revoked, the By Laws of the chapter may be repealed or amended, or new By Laws adopted, by a majority of the chapter membership voting in person, by written proxy, or by mail, provided that such amendments have been announced 21 days in advanced.
Article X - Parliamentary Authority
Robert's Rules of Order, Revised, shall be used as a standard.
Ad Hoc Committee Duties
- Chair for Outside Judges Selection shall be responsible for selecting and securing judges and arranging travel and hotel accommodations, as well as presenting the proposed expenses to the Board, who then votes to approve the expenditures.
- Chair for Winners Recital shall be responsible for contacting winners, creating and printing the program, and engaging the recital hall.
- Chair for Social Events shall plan and conduct all social events related to meetings and special events, including planning refreshments, menus, and engaging caterers.
- Telephone Committees contact chapter membership on short notice on urgent matters, as directed by the president.